Invoicing software for tradespeople in Edinburgh

Built for how Edinburgh trades actually work

Conservation-area rules and listed buildings mean Edinburgh work often needs documented materials and specifications alongside the price.

Telaro is a UK-first invoicing app: prices in pounds, VAT the way HMRC expects it, CIS deductions calculated for you, and documents that look like they came from an established firm rather than a phone note.

Common Edinburgh jobs it suits

• Listed building repairs — quote it with itemised labour and materials, convert the accepted quote straight into an invoice without retyping a line.
• Short-let maintenance — quote it with itemised labour and materials, convert the accepted quote straight into an invoice without retyping a line.
• Sash window works — quote it with itemised labour and materials, convert the accepted quote straight into an invoice without retyping a line.

Getting paid on Edinburgh jobs

For listed-building and conservation work, identify any permissions or specifications needed before starting. Set an appropriate quote validity period based on supplier terms and the likely timetable.

Worth doing: State the quote expiry date and explain when a delayed start would require an updated price.

For terms and chasing, see invoice payment terms and how to get paid faster.

What you get

• Invoices, quotes and estimates under one customer record
• Your logo and bank details on every PDF automatically
• VAT and CIS deductions calculated on the document
• Email documents to customers and see when they respond
• Job tracking with materials and expenses, so you can see the real margin
• Overdue tracking to help you see which invoices need a follow-up

Free to try before you sign up: the free invoice generator and free quote generator both produce a PDF without an account.

Questions Edinburgh trades ask

Do I need to be VAT registered?

No. Telaro works whether you're VAT registered or not — turn VAT off and your documents simply won't show it. If you register later, switch it on and your rate carries across every new document. See the VAT invoice guide for what a VAT invoice needs to show.

Working under CIS?

If you're subcontracting in Edinburgh for a contractor, the contractor works out the CIS deduction from the payment excluding VAT and allowable actual costs, such as eligible materials and plant hire paid for directly by the subcontractor. Telaro can show the gross, the deduction and the net payable clearly on the invoice. The CIS deductions guide walks through the maths, and GOV.UK sets out the contractor's rules.